For all UK applicants, applications must be made through the research councils’ Joint Electronic Submission (Je-S) system.
When applying, select:
- council: BBSRC
- document type: standard proposal
- scheme: International Workshops
- call/type/mode: 2021 International Workshops.
Submission of UK applications
Detailed guidance on how to complete the application process can be found in the Je-S guidance (PDF, 110KB).
The deadline for submission of applications through the Je- S system is 16:00 Thursday 11 November 2021.
In addition to the Je-S form, the application should also include the following attachments.
Case for support
The case for support should be a maximum of three sides of A4 written in single spaced Arial, Helvetica or Verdana typeface font size 11 and margins must not be less than 2cm.
The case for support must contain the following sections:
- the main scientific objectives
- summary of previous contact or links with proposed partners
- details of the work to be carried out
- objectives and benefits, include details of how the workshop will assist in achieving the main objectives and how the collaboration will be taken forward after the workshop
- statement of added value, indicating:
- the benefit of the proposed collaboration to UK science
- the relevance to your current BBSRC funding in particular
- an explanation of the steps taken to consider equality, diversity and inclusion for this workshop (further information may be included within an optional, additional attachment, maximum one page)
- list of all proposed participants (as an appendix and where possible), including their country and institution.
A short proposal letter must be included in the application.
CVs and publication lists are not required. However, applicants may wish to include any particularly pertinent recent publications.
A letter of support (maximum one side of A4) from, for example, the proposed collaborators may also be included but is not mandatory.
Equality, diversity and inclusion
Additional optional attachment.
Applicants may wish to include further detail about the steps taken to ensure equality, diversity and inclusion (under ‘other attachment’ in Je-S, maximum one side of A4).
Within this document, applicants may wish to include an outline of how they have taken a meaningful, yet proportionate consideration of the steps taken to ensure an inclusive partnership. The following resources might be useful:
Applications should be made at current costs in accordance with subsistence and travel regulations at the applicant’s institution.
For each main activity, indicative costs should be shown. BBSRC may index approved costs so awards made will include an allowance for inflation.
Any award made will be cash limited, and whilst funds should be used for the activities requested, the use of funds to allow activities that were not originally envisaged will be allowed as long as they are in pursuance of the overall objectives of the workshop award and within the guidelines.
No indirectly incurred costs can be applied for under the workshops awards scheme. Consequently full economic costing is not applied to these awards. Applicants should therefore apply for 100% of the cost of the activities which they wish to undertake.
Taking into consideration the COVID-19 pandemic, applicants must follow travel advice set out by their institutions and the UK’s Foreign, Commonwealth and Development Office before departure and should check travel guidance for countries of interest when preparing an application.
BBSRC will not cover the cost of any time spent in quarantine as a result of travelling on an international workshop award grant. To manage risks associated with travelling, applicants should make optimal use of remote working solutions.
Support available for people with caring responsibilities
Applicants are allowed to request additional care costs as part of an international workshop grant proposal. These may cover the additional care requirements for visits, meetings and overseas travel undertaken as part of the supported activity.
Costs which form part of someone’s normal care arrangements must not be included and making arrangements for the care to be provided is the responsibility of the carer themselves. Costs should be reasonable and outlined in the ‘other directly incurred costs’ section of the Je-S application. Funds for supporting people with caring responsibilities should form part of the overall budget envelope.