You must apply using the Joint Electronic Submission (Je-S) system.
You can find advice on completing your application in:
We recommend you start your application early.
Your host organisation will also be able to provide advice and guidance.
Expression of interest
To aid us with panel membership and judging demand for this funding opportunity, we would welcome a short ‘expression of interest’ paragraph to our team inbox firstname.lastname@example.org listing names and institutions of people involved in the project and a short summary of the proposed project, including funds to be requested (approximate figures) by 17th August 2023. Please note, this is not a pre-requisite to applying for the funding opportunity.
Please do not include any confidential information at this stage.
Submitting your application
Before starting an application, you will need to log in or create an account in Je-S.
All investigators and other named personnel involved in the project need to be registered on Je-S.
Anyone who does not have a Je-S account must register for one at least seven working days before the funding opportunity deadline.
Permission to name any other person on the proposal form must be obtained, for example any co-investigators or project partners. This is for the provision of their personal information to UKRI and the processing of their data by UKRI for the purpose of assessing the application and management of any funding awarded.
- Select ‘documents’, then ‘new document’.
- Select ‘call search’.
- To find the opportunity, search for: ISPF Quantum 2023
This will populate:
- council: STFC
- document type: Standard Proposal
- scheme: Standard
- call/type/mode: ISPF Quantum 2023
Failure to select the correct options at this stage could result in your application not reaching the correct council or funding opportunity. This will lead to your application not being considered for this funding opportunity.
Once you have completed your application, make sure you ‘submit document’.
You can save completed details in Je-S at any time and return to continue your application later.
Any expressions of interest should be received by 17 August 2023 via email to email@example.com
We must receive your completed application by 7 September 2023 at 4:00pm.
You will not be able to apply after this time. Please leave enough time for your proposal to pass through your organisation’s Je-S submission route before this date.
You should ensure you are aware of and follow any internal institutional deadlines that may be in place.
All attachments should use 11pt sans serif font throughout, with a minimum of 2cm margins around each page. Please submit all application attachments in PDF to Je-S to avoid any issues with corrupt files.
Your application must also include the following attachments:
- Je-S pro forma (mandatory)
- Case for support (mandatory, maximum four pages) should include:
- main objectives for the exchange visit
- details of activities to be carried out during the visit
- statement of added value – indicate the benefit of the proposed collaboration to UK and partner country science and in particular, the relevance to your current research projects
- applications must demonstrate how this award will strengthen or promote longer-term collaborations between the UK and partner country’s researchers in the future
- Letter of support (maximum 2 pages) (where relevant, up to three attachments) please include the following:
- from the partner country institutions involved in the project
The Je-S system only allows for a maximum of three attachments. If the proposal is benefited by additional letters of support, please combine multiple letters into one document before uploading it. Further guidance can be found on the STFC website.
- Project partner letter of support (mandatory if project partners are listed)
- from any organisation entered on the Je-S form as project partners.
A project partner is an organisation which contributes in cash or in kind to the project, but which is not requesting any money. An institution that is hosting the exchange researcher can be added as a project partner.
Resources to be provided by any project partners, whether in cash or in-kind contributions, should be clearly identified in the proposal. We will pay up to 80% of the total costs of the project excluding the project partner contribution. Project partners’ contributions in cash or in-kind should be seen as additional to our contribution and are not considered part of the FEC of the project:
- Data management plan (mandatory, maximum 2 pages): guidance can be found on the STFC website.
- Gantt chart (mandatory, maximum 1 page)
- Covering letter (optional)
this will not be seen by external reviewers or panel)
- Other (any document uploaded under ‘other’ will not be seen by external reviewers or the panel) Do not attach any documents additional to those listed above even though Je-S allows other documents, such as CVs, list of publications and others. The proposal will be returned to you for these to be removed before being sent for peer review. This will delay the peer review process.