Processing of applications
Applications from eligible UK and Brazilian-based researchers from the state of São Paulo should be submitted to the relevant UKRI research council for processing. The participant UKRI research council leads on the processing and assessment of the application on behalf of both organisations.
On receipt of the online application, the UK research council and FAPESP will liaise for:
- eligibility checks
- confirmation of the availability of funds should the proposal be recommended for funding
- nomination of assessors
FAPESP will complete eligibility checks within two weeks and forward names of assessors within a further two weeks.
Once these have been completed, the UK applicants will be contacted, normally by email, if their application cannot be accepted for processing due to eligibility issues. FAPESP will also be informed of any such decision and will then inform the Brazilian-based applicants from the state of São Paulo.
The UKRI research council will approach the relevant number of assessors (at least one of which should be nominated by FAPESP) according to scheme rules and procedures.
Once assessments are completed the proposals will be submitted to the decision-making or advisory body of the UKRI research council.
If appropriate, a FAPESP nominee or representative will be invited to participate in the decision-making process either via correspondence or in person depending on the nature of the scheme and the number, value and ranking of proposals received in relation to the MoU being considered.
FAPESP will confirm whether a nominee or representative will participate in the decision-making process at least two weeks in advance of the decision-making or advisory board meeting.
UKRI funds research on a competitive basis using independent assessors. This system is regarded as an international benchmark of excellence in research funding, and this provides a guarantee of the quality of UK research.
The actual criteria of assessment will depend on the individual UKRI research council and scheme to which the application is made. These are normally detailed in the relevant scheme applicant guidance notes.
Once a final decision has been reached, in the case of a positive funding decision, the relevant UKRI research council will notify FAPESP.
Within three weeks, FAPESP will then confirm sign off of the decision, whether successful or unsuccessful, and for successful applications, it will confirm funding and agree award start dates with the UKRI research council.
Under the terms of the agreement FAPESP agrees in principle to accept the results of the assessment process as presented by the relevant UKRI research council.
Once the UKRI research council has confirmation from FAPESP, the issuing of grants to both project leads or principal investigators will be aligned between FAPESP and the respective UKRI research council. The UKRI research council will then issue a decision letter to the UK applicant on behalf of both organisations. A copy of this letter will be sent to FAPESP. This will confirm the proposed start date.
The UKRI research council will issue a grant for the UK component to the UK applicant’s institution according to normal processes and procedures. FAPESP will issue an award for the Brazilian component to the São Paulo-based applicant’s institution according to normal processes and procedures.
In the case of a negative funding decision, the relevant UKRI research council will issue a decision letter to the UK applicant on behalf of both organisations. FAPESP will be notified of the negative outcome.
Grant holders should contact both FAPESP and the UKRI research council concerning any changes to any of the award holders’ institutional affiliations or other aspects of the grant during its lifetime.
If necessary, the funding UKRI research council and FAPESP may consult with each other before agreeing any changes to the grant’s status. This will be dealt with on a case-by-case basis.
Progress and final reports
Where reporting is required by the UKRI research council and FAPESP, it should be submitted according to the normal procedures of those organisations.
The required reporting should cover the whole project and specifically describe and comment on the effectiveness of the international cooperation.
The reporting requirements should be detailed in each of the UKRI research councils and FAPESP’s guidelines for applicants.