BBSRC does not issue a prescriptive list of objectives for international workshops but a successful workshop would usually include:
- a review of the current status of research in a specific area from each country
- identification of topics that could benefit from collaboration between the participants
- identification of the means for subsequent development of such collaboration
- an agreed action plan for implementation
- reporting key findings and specific outputs from their workshop.
These international workshops give rise to a number of benefits for BBSRC funded scientists.
Firstly, there is a clear gain in exposure to different approaches and ideas, especially when coupled with access to both new expertise and facilities.
Workshops tend to be targeted towards new areas and those in which extensive international networks do not already exist.
Secondly, these workshops can provide the contacts and links that are essential to the formation of consortia for accessing other funding sources such as the EU Framework Programme Horizon Europe.
Thirdly, there is return in the form of synergy in the generation of new ideas between the participating countries.
Applications to this funding opportunity can be for workshops with any country in any area within BBSRC remit, based on current BBSRC research funding. International workshops can be held in the UK or overseas and should always present an international dimension to them, for example in its location, participants or partners.
Many workshops are used as a platform to look for new, long term partnerships which may be eligible for BBSRC International Partnering Awards or funding from other bodies.
Where you can hold a workshop
Workshops can be held in the UK or abroad. The funding opportunity is open to proposals involving collaborations with any other region, although BBSRC is particularly interested in promoting further links with:
- European countries
- New Zealand
- South Korea
- the US.
Experience has shown that there is no set formula for a successful workshop and that there is a need to be flexible according to the needs of the subject area.
Best practice from previous workshops suggests the following factors:
- designated leads for different areas, with an overall leader nominated by each side
- a common sense of purpose communicated in advance to all participants
- an informal atmosphere, encouraging a full and frank exchange of ideas
- opportunities for additional meetings between small numbers of participants (five to 10 on each side)
- agreed outcomes
- designated responsibilities for producing a workshop report and other follow up actions.
The format usually includes a mixture of seminar-style presentations followed by smaller group discussions and feedback sessions to the whole workshop.
Workshops are often held within institutes or universities and there may be value in persuading the visiting side to give presentations to larger groups working in the field that are not actually attending the workshop.
Finally, the wrap-up session is an important element of the workshop, which can be overlooked in the enthusiasm of information exchange. The workshop is about the future and it is essential that enough time is left to prepare an action plan for the way forward. Please indicate in your case for support if you would find it helpful for BBSRC to be represented at the workshop.
The earliest start date of the award is 1 April 2023.
The full economic cost of your project can be up to £10,000. BBSRC will fund 100% of the full economic cost.
Applications should be made at current costs in accordance with subsistence and travel regulations at the applicant’s institution. For each main activity, indicative costs should be shown.
BBSRC may index approve costs so awards made will include an allowance for inflation. Any award made will be cash limited, and whilst funds should be used for the activities requested, the use of funds to allow activities that were not originally envisaged will be allowed as long as they are in pursuance of the overall objectives of the partnering award and within the guidelines.
You must follow travel advice set out by your institutions and the UK’s Foreign, Commonwealth and Development Office before departure and should check travel guidance for countries of interest when preparing an application.
BBSRC will not cover the cost of any time spent in quarantine as a result of travelling on an BBSRC International Workshop grant. To manage risks associated with travelling, you should make optimal use of remote working solutions.
No indirectly incurred costs can be applied for under the international workshop scheme.
Support available for people with caring responsibilities
You can request additional care costs as part of an International Workshop Award grant proposal. These may cover the additional care requirements for visits, meetings and overseas travel undertaken as part of the supported activity.
Costs which form part of someone’s normal care arrangements must not be included and making arrangements for the care to be provided is the responsibility of the carer themselves.
Costs should be reasonable and outlined on the Joint Electronic Submissions system in the ‘Other Directly Incurred Costs’ section. Funds for supporting people with caring responsibilities should form part of the overall budget envelope.