This guidance is for research office staff at all levels to help you understand:
- how the UKRI Funding Service works for you
- how you can support applicants when using the Funding Service
- the timeline for developing and enhancing research office functionality in the service
You can also watch videos demonstrating the service.
In the ‘resources’ section you can find further information, including recordings of our regular webinars, newsletters, and related webpages.
We will continue to keep you updated in advance of any changes.
Sign in to the UKRI Funding Service
You’ll need the email address and password used to set up your research office account.
Create a research office account
Research offices need to set up their own accounts to access the Funding Service.
Organisations are encouraged to prepare an approved list of individuals who will require administrator account status to support and submit applications for your organisation.
When requesting administrator account status, please include ‘Research Administrator Account’ in the subject line of the email, and send to firstname.lastname@example.org with the following details:
- first name
- last name
- organisation name
- email address (only individual addresses, not group or mailbox addresses)
- phone number
Following a brief verification process, you will be sent an invitation to create an account.
All applications created by your organisation for the opportunities being run on the new UKRI Funding Service will then be viewable.
Please ensure anyone whose details you provide are aware that these will be shared with other members of, and applicants from, your organisation.
Research offices are responsible for managing their Funding Service accounts, including how many you have.
Supporting applicants using your account
If you have a Funding Service account with administrator status you will be notified when an applicant from your organisation creates an application.
This will help you to support the applicant and point them towards important information they may need.
Research office staff with an administration status Funding Service account can view all applications from your organisation (including draft applications) and edit all sections when the application is sent for approval.
Applicants will continue to send the application to their research office for approval and submission once the application is marked as complete to allow for editing and completion. Research office users will then see the application in edit mode.
Research office users can edit any section within the application.
The ability to either return an application to the applicant or submit to UKRI remains unchanged.
Once the application is ready research office users can confirm applicants, authorise and submit the application to UKRI.
It is important that you check the application prior to submission to ensure it is completed correctly and that all necessary documents have been provided.
We have added new roles for project team members.
We have also recently added functionality to help research officers filter by application status, sort applications by ‘recently started’ and ‘ending soon’, and to search for applications.
Video demonstrations of the Funding Service
Watch a demonstration of: